East Kelowna Market Vendor FAQ 2025

 

What is the East Kelowna Market all about?

Welcome to the East Kelowna Market—a community-focused space where local artisans, food vendors, musicians, and small businesses come together to celebrate the creativity of the Okanagan. Held at the historic and cozy East Kelowna Hall, the market is a gathering place for both locals and visitors to support each other and enjoy unique, high-quality products.

Nestled in the heart of East Kelowna's scenic countryside, surrounded by orchards, vineyards, and farms, the market showcases the warmth and creativity of our neighbourhood. In addition to our events at the Hall, we collaborate with local businesses to host mobile boutique markets at different venues, extending our community spirit.

At the East Kelowna Market, we are dedicated to creating a welcoming, inclusive atmosphere where everyone can find something special. From handmade crafts to delicious baked goods, local produce, and unique gifts, we strive to offer a diverse range of products that highlight the talent of local entrepreneurs.

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What is the application process?

To apply, please use our online form available at bottom of this page. Applications close on specific dates prior to each market event. If you don’t hear from us right away, you’ll be placed on our waitlist, and we’ll contact you if a spot becomes available.

Upon acceptance, you’ll need to complete your participation by paying the required booth fees. Payment is necessary to confirm your spot. Please note, we do not accept cash payments on market day.

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Who can apply?

Our market is carefully curated to ensure quality, originality, and craftsmanship. We select vendors based on these criteria, as well as product packaging, booth presentation, and product category balance to avoid saturation.

Only handmade items produced by you or under your direct supervision are eligible for the market. We do not accept commercially manufactured products, items assembled from commercial kits, or products represented by agents. Popular brands such as Avon, Mary Kay, Stella & Dot, Norwex, etc., are not permitted.

Vintage and upcycled items may be considered on a case-by-case basis, bringing a curated touch to our market.

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Do you accept craft distilleries, wineries, and breweries?

This depends on the venue and the existing liquor license. When markets are hosted at the Hall, a market authorization may be required. Please refer to the "Permits/Insurance" section for more details.

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What is the cost?

Booth fees vary depending on space size, event duration, and venue. Specific pricing will be outlined in the vendor application details.

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Can I share a booth?

No, sharing a booth is not allowed at the East Kelowna Market.

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What is the cancellation policy?

We ask that vendors honor their market commitments. No refunds or credits will be issued for missed or cancelled dates, including for illness or weather-related issues.

If the market is canceled due to Public Health Orders (PHO) or other uncontrollable events, a credit of equivalent value will be provided for a future online market.

We appreciate your understanding of these policies, which help ensure the smooth operation of the market.

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What Permits and Insurance do I need?

A. Vendors are responsible for required permits, insurance, and certifications:

• Food Vendors: If you are selling food or food-related products (e.g., jams, preserves, chutneys), you must have the necessary certifications and permits, such as Food Safe & Market Safe certification. If items are not made in an Interior Health-approved kitchen, you must display a sign stating this.

• Health Canada Requirements: Vendors selling lotions, soaps, creams, and similar products must comply with Health Canada regulations and carry the necessary insurance.

• Liquor Vendors: If selling liquor, vendors must hold a “Serving It Right” certificate. Liquor sales at markets require a “Market Authorization” from the Liquor and Cannabis Regulation Branch, along with a City of Kelowna Business License (#4079961) and GST number (#770668861RT0001).

B. Insurance:
All vendors must carry liability insurance, with a recommended minimum coverage of $2,000,000. While the East Kelowna Hall and Market have insurance for injury to patrons, vendor products are not covered, so we strongly recommend you contact your insurance provider to determine the appropriate coverage.

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For more information on permits, please refer to the BCCDC “Guideline for the Sale of Foods at Temporary Food Markets" and contact your Environmental Health officer at 250-469-7070 ext. 12076 if needed.